How to Look Up a Court Case in Escambia County

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Escambia County court records are maintained by the Clerk of the Circuit Court and Comptroller. The online tool is called Case Search, and you can reach it along with the registration forms from the Clerk’s court page:

Case Search accepts either a name or a case number. If you have the case number, use it — it avoids name-matching problems entirely, which matters in a county the size of Escambia.

One thing to get right before you go in person

Escambia is the only county we cover with different Friday hours, and people get caught by it:

These are two different buildings with two different schedules. Case viewing and court filings happen at the Government Street office; records requests and copies are handled by the Public Records Center on Blount Street. Confirm which one you need before driving over.

Mailing for both is P.O. Box 333, Pensacola, FL 32591-0333.

Requesting copies of documents

Not everything is viewable online. To request copies or to view court records in person, the Clerk uses a formal Request for Copies or Viewing of Court Records form. You will need three things:

• The case number
• The names of the parties on the case
• The name or title of the document you want

That first requirement is why it is worth running Case Search before you file any request — you need the case number to complete the form.

If you are a party to the case and requesting unredacted or confidential information, picture ID is required. And note that a 3.5% surcharge is added to all credit card transactions, so bring another payment method if you want to avoid it.

The public records custodian can be reached at (850) 595-4149 or PublicRecords@EscambiaClerk.com. Under Florida law, email addresses sent to the Clerk are themselves public records — if that matters to you, call or write instead.

Reading the results

A criminal case record typically shows the case number, the charges as filed by the State Attorney (which often differ from the arrest charges), a docket listing every filing and hearing in date order, and the disposition once the case concludes.

The disposition is what most people are looking for:

What these records are — and what they are not

Escambia offers this access under Florida’s public records law, Chapter 119. As with every Florida clerk, the online system is a convenience copy — not the official record. It is fine for finding out what happened; it is not sufficient for anything with legal consequences.

For an employer, landlord, immigration filing, or court, you need a certified copy from the Clerk.

Access levels are also set by the Florida Supreme Court’s Access Security Matrix, which determines what you can see based on who you are. The general public sees less than attorneys or parties to a case. Escambia offers agreement registration forms for expanded access, available from the Clerk’s court page.

Other offices worth knowing

• Escambia County Circuit Court — (850) 595-3930
• Office of the Circuit Court Reporter — (850) 595-4409, for transcripts
• Escambia County Sheriff’s Office, Public Records Unit — 1700 West Leonard Street, Pensacola, FL 32501 · (850) 436-9501, for arrest reports rather than court filings

That last distinction matters: the Sheriff holds the arrest report, the Clerk holds the court case. If you want the narrative of what an officer said happened, that is a Sheriff’s Office request. If you want to know how the case ended, that is the Clerk.

A note on the circuit

Escambia County sits in Florida’s First Judicial Circuit, along with Okaloosa, Santa Rosa, and Walton counties. The circuit is administered by a Chief Judge whose administrative orders apply across all four, so differences you notice between these counties are usually local practice rather than different law.

Bay County is the exception among the counties we cover: it belongs to the Fourteenth Judicial Circuit.

If your case was resolved in your favor

If the Clerk’s record shows your charges were dropped, dismissed, or nolle prossed, and an arrest listing for it still appears on this site, you can ask us to remove it. Removal is free and always will be. A certified disposition is the fastest way to confirm it — submit it through our Mugshot Removal Policy page.

To clear the record more broadly, see our guide on sealing or expunging a Florida criminal record.